Exchange

• Partner Profiles
• Student Ambassadors

Coordinator, Exchange and Study Abroad

Stay Tuned! Resource in Development

Note: If you and your academic advisor determine it is suitable to study abroad, ensure you are clear on:

• What you have left to complete to fulfill your degree requirements
• Which of those courses should be completed at Acadia and which can be done while studying abroad
•  

Your passport must be valid at least 6 months beyond the date you expect to return to your home country.

• View the Entry & Exit Requirements of Each Country
• Canadian Passport Information Hub
• Reclaiming Indigenous Names on Immigration, Refugees and Citizenship Canada Identity Documents

1. Create Profile
2. Provide Application Reference Number
3. Complete Section 1 & 2 of Letter of Support (LOS), then Request Referee to Complete Sections 4a, 4b, & 5.
4. Referee to Submit Completed LOS on Behalf of Candidate
   • Email: admis@acadiau.ca
   • Subject Line: Letter of Support - Outbound Exchange Application
   • Include: Student’s Name, University ID#, & Application Reference Number
5. Complete Outbound Exchange Application Form in Status Portal

1 - 2: Profiles will be updated with ‘Exchange' tag twice weekly on Mondays & Thursdays during application periods.

3 - 5 | Cohort Deadline:

• 1st Round (For Full Academic Year Only): January 31
• 2nd Round (For Semester 2 Only): First Friday of September

• Application Overview Video
• LOS Note: Status Portal Checklist Updated Upon Submission Receipt. Letter of Supports Must be Submitted Directly by Referees; LOS Emailed from Candidate will be Considered Invalid.

Coordinator, Exchange and Study Abroad

Admissions Office

globallearning@acadiau.ca

admis@acadiau.ca

• Group Interview Overview Video

Coordinator, Exchange and Study Abroad

1. Review Program Decision Letter
2. Accept or Decline Nomination Offer
   via Portal

1. Candidates will Receive Email Notification of Program Decision Letter Within 2 Weeks After Group Interview
2. Candidates Must Accept or Decline Nomination Offer Within 1 Week of Receiving their Program Decision Letter

Only Candidates with an "Approved" Status Portal Exchange Decision will Gain Access to Nomination Response Form.

Coordinator, Exchange and Study Abroad

• Check Award Eligibility

Upon Nomination Offer Acceptance

Lad Javorek Memorial Award

• Make WhatsApp Account
• Add +1 (902) 599-4911 as Contact (Acadia University's Coordinator of Exchange & Study Abroad)
• Join Cohort Group (link to be emailed)
• and as Available, Join your Host Institution X Acadia Peer Group

Upon Nomination Offer Acceptance

Download WhatsApp

• Primary Care Physician
• Mental Health Professional
• Travel & Vaccine Consultation
• Dentist
• Optometrist
• Gynecologist/Sexual Health Clinic

Minimum Six (6) Months Prior to Departure

• Via Backpack, Acadia travellers are provided 1 free travel clinic consultation but can include multiple destinations on the patient registration form. Any vaccines or medications ordered through the consultation are subject to the traveller's medical coverage (i.e. ASU Health & Dental Plan).

N/A

Minimum Three (3) Months Prior to Departure

• Leaving Nova Scotia Temporarily

Learning Reflection & Feedback Form

Annual In-Person Session Dates

Cohort Deadline

• Full Academic Year: Last Thursday of March
• Semester 2 (Winter): Second Thursday of October

Mandatory Sessions:

• Pre-Departure Preparations & Student Responsibilities
• Sexual Health & Travel
• Safe Travel Advice & Consular Services
• Travel Insurance & Accessing Health Care
• Managing Your Mental Health Abroad
• Intercultural Communication
• Peer to Peer Learning & Exchange Community Building

Upload your Safe Travel Planner Certificate from Global Affairs Canada to Status Portal

Cohort Deadline

• Full Academic Year: Last Thursday of March
• Semester 2 (Winter): Second Thursday of October

Safe Travel Planner References

• Stay Connected & Informed
• Request Emergency Assistance

• Terms of Participation Agreement (TPA)

Due After Spring/Fall Pre-Departure Gathering

• International Activity Waiver

Due After Spring/Fall Pre-Departure Gathering

• As applicable, request to transfer registered accessibility accommodation(s) to Host Institution

Upon Acceptance to Host Institution

N/A

Minimum One (1) Month Prior to Departure

• Why would I need a power of attorney?

• Review Backpack Traveller Guide & Insurance Policy
• Opt-in & purchase Backpack via Acadia’s group policy
• Email coverage start date request
• Upload proof of purchase to status portal

Minimum One (1) Month Prior to Departure

Acadia's Student VIP Administrator

Account Manager (Student VIP)

tanya.comeau@acadiau.ca

jackson@studentvip.ca

• Complete & Submit Form

Minimum One (1) Month Prior to Departure

• Government of Canada Travel Advice & Advisories by Destination
• Pre-Departure Handbook
• Host Institution Partner Profile/Direct Website

• Complete & Submit Letter of Permission (LOP)

Minimum One (1) Month Prior to Departure

• Request Report of Pre-Recognized Transfer Credits for Host Institution

• Approved International Travel Registration & Risk Management Plan is Mandatory for Registrar's Office to Enroll Student in EXCH-3000 Course

2 Weeks After LOP Submission

• Confirmation of Enrolment & Arrival Form

Upon Program/Academic Term Completion

N/A

• Outbound Mobility Reintegration Reflection

Due: August 15 (Recommended to Complete Immediately Upon Program/Academic Term Completion)

Official Digital Copy - Preferred Option
Email To: regis@acadiau.ca
C/O Jennifer Gerrits

Official Hard Copy: Mailing Address
Acadia University
Registrar's Office
15 University Avenue
Wolfville, Nova Scotia
B4P 2R6
Canada

Upon Program/Academic Term Completion

Note: any transcript received from a student is considered unofficial.

May - See Details

If your transfer credits have not yet been applied or you are having difficulties with registering in, changing, or withdrawing from a course, please contact the Registrar's Office.

In your email request, please include:

• Student Type: Outbound Exchange
• Request: (e.g. Add Course(s), Change Course(s), and/or Drop Course(s))
• Course Semester & Year: (e.g. 2026 Winter OR Semester 2, 2025-2026)
• Course Name(s): (e.g. Human Resource Management)
• Course Code(s): (e.g. BUSI-3313-WI01)
• Course Time & Day: (e.g. T/Th 9:30 AM - 10:50 AM)

• Outbound Alumni will receive a Peer Buddy Match email, connecting them with a new Inbound Exchange Student.
• Make first connection & encourage communication beyond email
• Outbound Alumni are ambassadors for Acadia and offer support as Inbound Students adjust to their exchange

1 Week Prior to "Residences open for all new students (International and Canadian)" date

Tips:

• Connect beyond email; exchange WhatsApp #s or social media handles
• Arrange first in-person meet up to occur within Welcome Week (e.g. farmers market visit, attend an Acadia event, grab a coffee, etc.)

• Book Meeting

Return to Acadia University
(meeting to occur within 7 business days of semester start)

• Submit Video for Approval
  • File Name: FirstName_LastName_StudyAbroadAcademicYear_GLSSV

Video Guidelines:

✅ What to Do:

• Plan Your Content (e.g. have a clear message or goal)
• Hook Viewers Early (e.g. start with a strong visual, prompt, or question in the first 3 seconds)
• Use Captions or Subtitles (e.g. add on-screen text for accessibility and silent viewing)
• Brand Consistency (e.g. showcase Acadia values; use consistent music, colours, fonts, and style)
• Adhere to Acadia's Student Code of Conduct (e.g. positively and accurately promote the program, Acadia University, and host institution)
• Include a Call to Action (CTA) (e.g. use action-oriented language that resonates with students' motivations and desires to encourage viewers to do something tangible that connects with your video's key message or goal)
• Keep It Short and Engaging
  • Video Length Minimum: 45 Seconds
  • Video Length Maximum: 1.5 Minutes

❌ What NOT to Do

• Don’t Overcomplicate It (e.g. don’t use too many effects, filters, or edits that distract)
• Don’t Use Poor Quality Audio/Video
• Don’t Violate Copyright (e.g. use royalty free no copyright music)

The Monday prior to the "Last day to add/change any Fall or Fall/Winter course sections" date

• Introduction to accessibility requirements for audio-video

• Buy Event Ticket
  
  • Itinerary includes Transferrable Skills Workshop requirement

• 50% Discount Code Available for Eligible Students (limited quantity)