Mandatory Forms & Action Items

About the Program

Am I Eligible?

  • Full-Time Student
  • CGPA of 2.75 or Better
  • Has Successfully Completed 45 Credit Hours
  • Not Exceed the Maximum Allowance of Transfer Credits
  • Over the Age of Majority in Nova Scotia
  • Last Thirty (30) Credit Hours Required for Degree Must be Taken at Acadia
Curiosity - Application
Action Item Mandatory Steps/Form(s)
 Time Frame Supporting Resource(s) Contact
Research Host Institutions Determine your Top Three Host Institutions & Intended Exchange Term Pre-Application

Coordinator, Exchange and Study Abroad

 globallearning@acadiau.ca
Meet w/ your Acadia Academic Advisor N/A Pre-Application

Stay Tuned! Resource in Development

Note: If you and your academic advisor determine it is suitable to study abroad, ensure you are clear on:

  • What you have left to complete to fulfill your degree requirements
  • Which of those courses should be completed at Acadia and which can be done while studying abroad
 Academic Advisor Contact an Advisor
Check Validity of Passport As Needed, Apply for New Passport or Renew Current Passport. At Earliest Opportunity

Your passport must be valid at least 6 months beyond the date you expect to return to your home country.

 Coordinator, Exchange and Study Abroad globallearning@acadiau.ca
Apply!
  1. Create Profile
  2. Provide Application Reference Number
  3. Complete Outbound Exchange Application Form in Portal
  4. Upload Completed Letter of Support (LOP) as 'Material' in Portal

1 - 2: Profiles will be updated with ‘Exchange' tag twice weekly on Mondays & Thursdays during application periods.

3 - 4 | Cohort Deadline:

  • 1st Round (For Full Academic Year Only): January 31
  • 2nd Round (For Semester 2 Only): First Friday of September

Coordinator, Exchange and Study Abroad

 globallearning@acadiau.ca
Interview Attend In-Person Group Interview 1st Round: First Thursday of February, 5:45pm - 7:30pm
2nd Round: Second Thursday of September, 5:45pm - 7:30pm

Coordinator, Exchange and Study Abroad

 globallearning@acadiau.ca
Respond to Program Decision Letter
  1. Review Program Decision Letter
  2. Accept or Decline Nomination Offer
    via Portal
  1. Candidates will Receive Email Notification of Program Decision Letter Within 2 Weeks After Group Interview
  2. Candidates Must Accept or Decline Nomination Offer Within 1 Week of Receiving their Program Decision Letter

Only Candidates with an "Approved" Status Portal Exchange Decision will Gain Access to Nomination Response Form.

N/A

Coordinator, Exchange and Study Abroad

 globallearning@acadiau.ca

 

Acceptance - Departure
Action Item Mandatory Steps/Form(s)
 Time Frame Supporting Resource(s) Contact
Request to Join Global Learning WhatsApp Community
  • Make WhatsApp Account
  • Join Cohort Group
  • and as Available, Join your Host Institution X Acadia Peer Group

Upon Nomination Offer Acceptance

Download WhatsApp

 Coordinator, Exchange and Study Abroad globallearning@acadiau.ca
Attend & Actively Participate in All Pre-Departure Gatherings

Learning Reflection & Feedback Form

Annual In-Person Session Dates

Cohort Deadline

  • Full Academic Year: Last Thursday of March
  • Semester 2 (Winter): Second Thursday of October

Mandatory Sessions:

  • Pre-Departure Preparations & Student Responsibilities
  • Sexual Health & Travel
  • Safe Travel Advice & Consular Services
  • Travel Insurance & Accessing Health Care
  • Managing Your Mental Health Abroad
  • Intercultural Communication
  • Peer to Peer Learning & Exchange Community Building
 Coordinator, Exchange and Study Abroad globallearning@acadiau.ca
Complete Safe Travel Planner Training Course

Upload your Safe Travel Planner Certificate from Global Affairs Canada to Status Portal

Cohort Deadline

  • Full Academic Year: Last Thursday of March
  • Semester 2 (Winter): Second Thursday of October

 

Safe Travel Planner References

 Global Affairs Canada
Complete & Submit Pre-Travel Risk Assessment (PTRA)

Cohort Deadline

  • Full Academic Year: Last Thursday of March
  • Semester 2 (Winter): Second Thursday of October

 

 Coordinator, Exchange and Study Abroad globallearning@acadiau.ca
Review, Complete, & Sign Terms of Participation Agreement

Due After Spring/Fall Pre-Departure Gathering

 Reviewed During Pre-Departure Gathering Coordinator, Exchange and Study Abroad globallearning@acadiau.ca
Review, Complete, & Sign International Activity Waiver

Due After Spring/Fall Pre-Departure Gathering

 Reviewed During Pre-Departure Gathering Coordinator, Exchange and Study Abroad globallearning@acadiau.ca
Check myAcadia Self-Service 'Course Plan' to Verify Enrollment in EXCH-3000 Course for Exchange Term(s)
  • Approved PTRA is Mandatory for Registrar's Office to Enroll Student in EXCH-3000 Course

2 Weeks After PTRA Approval

 N/A Coordinator, Transfers and Articulations regis@acadiau.ca
Review, Complete, & Sign Letter of Permission Minimum One (1) Month Prior to Departure   Coordinator, Transfers and Articulations regis@acadiau.ca
Complete International Travel Registration
  • International Travel Registration Form in Status Portal
 Minimum One (1) Month Prior to Departure   Coordinator, Exchange and Study Abroad globallearning@acadiau.ca
Purchase Travel Insurance
  • Upload Proof of Purchase to Status Portal
 Minimum Two (2) Weeks Prior to Departure   Student VIP Administrator tanya.comeau@acadiau.ca
While Abroad
Action Item Mandatory Form(s)
 Time Frame Supporting Contact
Review, Complete, & Sign Confirmation of Enrolment & Arrival Form Arrival to Host Institution
(within 7 business days)		 Coordinator, Exchange and Study Abroad globallearning@acadiau.ca
Program End - Reintegration
Action Item Mandatory Form(s)
 Time Frame Supporting Resource(s) Supporting Contact
Complete & Submit Outbound Mobility Reintegration Reflection Form

Due: August 15 (Recommended to Complete Immediately Upon Program/Academic Term Completion)

 

 

 Coordinator, Exchange and Study Abroad globallearning@acadiau.ca
Request Host Institution to Send Official Transcript to Acadia's Registrar's Office

Official Digital Copy - Preferred Option
Email To: regis@acadiau.ca
C/O Jennifer Gerrits

Official Hard Copy: Mailing Address
Acadia University
Registrar's Office
15 University Avenue
Wolfville, Nova Scotia
B4P 2R6
Canada

Upon Program/Academic Term Completion

N/A

 Registrar's Office regis@acadiau.ca
Register for Courses N/A

May - See Details

If your transfer credits have not yet been applied or you are having difficulties with registering in, changing, or withdrawing from a course, please contact the Registrar's Office.

In your email request, please include:

  • Student Type: Outbound Exchange
  • Request: (e.g. Add Course(s), Change Course(s), and/or Drop Course(s))
  • Course Semester & Year: (e.g. 2026 Winter OR Semester 2, 2025-2026)
  • Course Name(s): (e.g. Human Resource Management)
  • Course Code(s): (e.g. BUSI-3313-WI01)
  • Course Time & Day: (e.g. T/Th 9:30 AM - 10:50 AM)
 Coordinator, Transfers and Articulations jennifer.gerrits@acadiau.ca
Check myAcadia Self-Service 'Transfer Summary' and 'Progress' Tabs to Verify Credits Transferred Back Sufficiently N/A 2 Weeks After Official Host Institution Transcript was Sent to Acadia's Registrar's Office   Coordinator, Transfers and Articulations jennifer.gerrits@acadiau.ca
Reintegration Check-In Meeting

Return to Acadia University
(meeting to occur within 7 business days of semester start)

 

 Coordinator, Exchange and Study Abroad globallearning@acadiau.ca
Reintegration Gathering & Transferrable Skills Workshop for Outbound Mobility Alumni N/A The Saturday following the "Last day to add/change any Fall or Fall/Winter course sections" date   Coordinator, Exchange and Study Abroad globallearning@acadiau.ca
Global Learning Ambassadors Knowledge Sharing Series N/A TBD   Coordinator, Exchange and Study Abroad globallearning@acadiau.ca